Maine 4-H Animal Science Committees
Activity Coordinator
Roles & Responsibilities

Term:

• three years, renewable

• must be an active member of the Animal Science Committee (ASC) (refer to ASC Member Roles & Responsibilities)

• in most instances, must have at least one year of experience on the committee

• must be at least 21 years-old

•  ASC may choose to have two people serve as co-leaders and share the responsibilities of the Activity Coordinator
      - one of the co-leaders must be at least 21-years old, the other may be 19 or 20 years-old

• time commitment will vary depending on the committee but is estimated at 40 to 60 hours per year for smaller programs, and over 500 hours per year for more complex programs

Role:

• work closely with ASC Members and Staff Liaison to develop and implement an educational program for Maine 4-H members interested in a particular animal species

Responsibilities:

• call committee meetings and serve as chairperson at committee meetings

• in collaboration with the Staff Liaison
      - support committee members in developing, implementing, and evaluating educational programs that include the Targeting Life Skills model
      - support good communications among committee members and between the ASC and the State 4‑H Office (S4HO)

• work with the committee treasurer and members to prepare an annual budget
      - work with the committee treasurer to ensure accurate and complete financial records and timely reporting to the S4HO

•  work with the committee treasurer to determine the amount, if any, of ESE participation fees to be paid by ESE team members

• work with the Staff Liaison and S4HO to ensure that all team members have paid, or made arrangements to pay, ESE participation fees, if any, prior to departure

• attend ESE and provide leadership for the team, or designate a committee member to serve in that role

• work with Staff Liaison and committee members to recruit new ASC members as needed; each ASC should include at least one youth member for every three adult members

• coordinate the work of subcommittees, if any

• coordinate events planned by the committee
      - assist in publicizing events and activities through appropriate channels

• represent the ASC at meetings of the ASC Steering Committee

• represent Maine as a member of the New England ESE 4-H Committee

• be able to address conflicts that arise related to the program and events conducted by the committee

Nomination and Re-nomination Process:

• nomination can be made by any member of the committee, including the current Activity Coordinator(s), and occurs prior to the Fall ASC meeting

• nomination must be submitted by October 15 to the committee's Staff Liaison

• Staff Liaison reviews the nomination, consults with the Extension educator or Extension professional in the county in which the volunteer is enrolled, and if approved, submits it to the current members of the committee at the Fall ASC meeting

• committee members vote on the nomination; majority rules

• terms expire after three years; re-nomination follows the same process

• nominations that are made at other times of the year will follow the same process but will be voted on at the next regularly scheduled committee meeting

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